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Entry Info

Riding the Absa Cape Epic?

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How to Enter

The Absa Cape Epic is open to professional and amateur mountain bikers alike and has seen amateurs from all walks of life compete alongside decorated professional mountain bikers, including both Olympic medalists and World Champions. It is every rider's responsibility to ensure that they arrive at the start with the necessary fitness level to complete a multi-stage mountain bike race.

 

To be eligible to enter, participants must:

  • be at least 19 years old on 31 December of the year of the race,
  • complete the online registration and make full payment for the entry
  • complete all compulsory actions which include, but are not limited to, the following: an online medical questionnaire, an online liability & disclaimer, a tracker unit deposit paid by the primary rider, and a transponder deposit paid by each rider.  A rider cannot start the race without completing these actions.

2023 Absa Cape Epic

EVENT DATE:
19 - 26 March

COST:
International Participants: USD 7 500 (including VAT) per team (USD 3 750  per rider)
South African Participants: ZAR 104 800 (including VAT) per team (ZAR 52 400 per rider)


Categories

There are several different race categories at the Absa Cape Epic. Each category has its own age brackets and entry requirements. Please familiarise yourself with the details of each category in the table alongside.

Any age group category with less than five registered teams for men's categories and three registered teams for women's categories will automatically be grouped with the next younger category.  If there is no younger category, it will be combined with the next older category.  

Teams wishing to compete in the UCI category must hold a valid UCI License and must indicate this during the online registration process.  Amateur riders in possession of a valid UCI license must race in their respective UCI category and are not allowed to compete in the Amateur category. 

No category changes can be accepted once registration closes.

Prize money is only awarded to teams racing in the UCI Men's category, UCI Women's category, Exxaro Special Jersey classification, and the Absa African Men's and Absa African Women's Jersey classification.

Note: Age is calculated as per 31 December of the year in which the race takes place. Your age group category is selected during your online registration. 

Category Description
UCI Men/Women Both riders are male/female and have a valid UCI Elite License.
Amateur Men/Women Both riders are male/female and are 19 years or older.
NTT Masters Men/Women Both riders are male/female and are 40 years or older.
Grand Masters Men/Women Both riders are male/female and are 50 years or older.
Great Grand Masters Men/Women Both riders are male/female and are 60 years or older.
Mixed One rider is male and one rider is female.

Public Entries 

More detailed information on each type below

Entry Type Description
2020 Riders 2020 Riders can redeem their coupon and register by 1 March 2022 to secure a spot in the 2023 race.
Early Bird These entries sell out instantaneously and are available on a first-come-first-served basis granted you've created a profile and filled in our details. The full entry fee is due immediately and can be paid by credit card or electronic funds transfer (proof of payment must be emailed by 09:00 the following day) in order to secure the entry. Entries are scheduled to open on 28 March 2022 at 15:00 (GMT+2) and are sold on a first come first served basis.
Lottery Lottery applications are done on an individual basis and you do not need your prospective partner's details to enter the lottery. Only one lottery application per rider is accepted. Both riders in a prospective team can enter the lottery to increase the chance of being awarded an entry. A ZAR 100 (South African) or USD 10 (International) fee is applicable to enter the lottery, which must be paid by credit card before the application is completed. After 1 June, applicants are randomly selected to enter the race.
UCI Reserved for top UCI registered riders and allocated to riders at our discretion via the UCI rider application process.
Volunteer Absa Cape Epic volunteers receive a guaranteed entry to the following year's race.
Charity Charity entries allow you to support a good cause and ride the Absa Cape Epic. Each of our partner charities are allocated a limited number of entries which they sell through their channels at their discretion.
Media Media can apply for a guaranteed/discounted entry to race, and join our media programme. Non-riding media can also join to follow the race in comfort and have access to our various media services. There are a limited number of entries for media teams so the earlier teams apply the better their chance of gaining access to the event. Media applications will open in July. For any queries please contact media@cape-epic.com.
Development The Absa Cape Epic has partnered with a number of development academies across the country who each have an allocation of entries for Historically Disadvantaged South African (HDSA) riders under the age of 26. Additionally should you have secured funding and are an HDSA team, there is an allocation of reserved entries to allow access to the race.

2020 Affected Teams

Riders affected by the cancellation of the 2020 Absa Cape Epic have an exclusive participation offer for the 2021, 2022 and 2023 Absa Cape Epics.

Early Bird Entries (Sold Out)

Early bird entries to the 2023 Absa Cape Epic entries are SOLD OUT

JOIN THE LOTTERY 

These entries sell out instantaneously and are available on a first-come-first-served basis granted you follow the easy steps below. 

Step 1: Sign into your online profile or create a profile if you don't already have one.

Step 2: Return to the Early Bird Entries page on our website. Fill in your full name, ID or passport number and email address in the form that will appear below. The full entry fee is due immediately and can be paid by credit card or electronic funds transfer (proof of payment must be emailed by 09:00 the following day) in order to secure the entry. 

Note that once the form appears below, it will be the first to complete their details and click submit who will be successful.

In previous years, Early Bird entries were snapped up in seconds, however you still have a chance at a guaranteed entry by:

Lottery Applications (Closed)

Lottery applications are done on an individual basis and you do not need your prospective partner's details to enter the lottery. 

First-time Absa Cape Epic riders will need to register, and provide their full name, SA ID number or passport number and email address. Only one lottery application per rider is accepted. Both riders in a prospective team can enter the lottery to increase the chance of being awarded an entry. A ZAR 100 fee is applicable to enter the lottery, which must be paid by credit card before the application is completed. Funds received via the lottery will be utilised for legacy trail building & rehabilitation projects. Applicants can check the status of their application by logging into their Absa Cape Epic online profile

Should you enter the lottery but accept an invitation through a different channel before the lottery closes, your lottery entry will automatically be cancelled in favour of the other invitation. Please note that your lottery entry fee is non-refundable should you take up another invitation. 

After 1 June, applicants are randomly selected to enter the race. Successful applicants will be sent an invitation via email to accept the entry and make payment. Unsuccessful applicants will be sent an email explaining how to join the waiting list. Successful applicants must accept their invitations and pay the full team registration fee by the end of June

International & South African Lottery Applications

You are required to be signed in to enter the lottery.

SIGN IN OR CREATE AN ACCOUNT

The Waiting List

If you are unsuccessful in the lottery and still want to ride the Absa Cape Epic, make sure you register for the waiting list. 

 

Details of the waiting list procedure:

  • Only unsuccessful lottery applicants can register for the waiting list. Registration closes on 30 June. 
  • The position on the waiting list will be decided by means of a random draw and not on a first-come-first-served basis. 
  • Applicants can check their position on the waiting list in their online profile after 30 June. 
  • Waitlisted applicants who secure an alternate means of entry will automatically be removed from the waiting list.
  • Waitlisted applicants who are invited to enter the race have 14 days in which to take up their invitation and pay the entry fee. Failure to do so will result in the forfeiture of the invitation.
  • Waiting list positions are non-transferable.

 

Wildcard Entries

A wildcard entry is a guaranteed entry for professional mountain bikers who are contending for podium places in the Absa Cape Epic. Entries are offered at the sole discretion of the organisers.

Who can apply:

  • UCI-registered Men's and Women's teams
  • Masters and Grand Masters teams who are competing for an overall category win
  • 2022 Absa Cape Epic top 10 results

 

Both riders in a team applying for a wildcard entry must:

  • Hold a valid UCI racing license or,
  • Submit appropriate racing qualifications to us for verification 

Discounts are available based on our Pro Rider points system available in the pro rider pre-event guide.
Please email pro-services@epic-series.com to enquire further. 

Charity Entries

Each year a number of race entries are reserved for our partner charities. These charities sell their entries at an increased fee. Prospective riders who were unsuccessful in the lottery application process or those who wish to ride in support of a worthy cause can purchase a team entry from one of the Absa Cape Epic's charity partners. 

The increased charity entry fee includes the normal entry fee of a standard entry package as well as an additional contribution to the chosen charity. Charity entry fee payments qualify for income tax deductions and prospective riders/teams must contact the charity they wish to support directly to request an entry. 

Once the purchase of the entry has been finalised with the respective charity, an electronic invitation to ride the race will be sent to the primary rider's email address.

Each year a number of race entries are reserved for our partner charities. These charities sell their entries at an increased fee. Prospective riders who were unsuccessful in the lottery application process or those who wish to ride in support of a worthy cause can purchase a team entry from one of the Absa Cape Epic's charity partners. 

The increased charity entry fee includes the normal entry fee of a standard entry package as well as an additional contribution to the chosen charity. Charity entry fee payments qualify for income tax deductions and prospective riders/teams must contact the charity they wish to support directly to request an entry. 

Once the purchase of the entry has been finalised with the respective charity, an electronic invitation to ride the race will be sent to the primary rider's email address.

Please see contacts below to guarantee your charity entry into the 2023 Absa Cape Epic:

  • Anna Foundation - anna@annafoundation.com
  • Cape Leopard Trust - contact@capeleopard.org.za
  • CANSA - johanngeorgeklindt@gmail.com
  • Laureus - nikki@laureus.co.za
  • Qhubeka - lise@qhubeka.org

Riding Media Entries

The Absa Cape Epic welcomes journalists and media personalities from around the globe to live the action first-hand and share your experiences.

Journalists can capture the race, news, or unique stories and media personalities can increase our exposure in certain territories.

Media can apply for a guaranteed/discounted entry to race, and join our media programme. Non-riding media can also join to follow the race in comfort and have access to our various media services. There are a limited number of entries for media teams so the earlier teams apply the better their chance of gaining access to the event. 

Media must:

  • Fill out the media application form and include as much detail as possible
  • Guarantee coverage before, during and after the race
  • Provide hard copies of coverage
  • Write/capture their own authentic stories and experiences

 

Media applications will open in July. For any queries please contact media@cape-epic.com

What’s included (2023)

  • Guaranteed team entry
  • Official press and rider events
  • Tented accommodation, meals and amenities at event
  • Access to media centre
  • Access to official photographs and press releases
  • Access to event footage

Withdrawals & Cancellations

Please note that following changes may only be made once an entry has been accepted and paid for by the rider to whom the invite was sent. 

 

Rider Change

The riders within a confirmed and paid for team can be changed by completing the following steps:

  • The rider dropping out of the race must do so through their online profile. Click on the "Rider Change" button under "Team Details".
  • The remaining rider must then sign into their online profile and pay the applicable rider change fee. (Please note that only credit card payments are accepted for rider changes.)
  • The remaining rider may then invite a new partner providing that person already has an online profile. 

The following fees apply to the change of riders: 

  • Before 20 January: R500 per rider change
  • Between 20 January and 28 February: R1000 per rider change
  • Between 1 March and Registration: R2500 per rider change

Should the rider change be made after 20 January, every effort will be made to adjust all items to the replacement riders requirements. This however, cannot be guaranteed. 

Any rider changes after 1 March can only take place at Registration.

Please note that optional extras are NOT automatically transferred to the new rider. If the new rider will be taking over your optional extras, please contact registration@cape-epic.com. 

Full Team Change

If an unregistered team wishes to take over the entry of a registered team, a double rider change can be performed in the online profile. The above associated costs and dates will apply.

Team Withdrawals

Cancellations and refunds are only accepted if riders are able to fill their spot with a new team. In the case of riders not being able to fill the spot themselves, the organisers will try and fill the spot with a team from the waiting list. This is regardless of the date of withdrawal.  

If a cancellation is approved by the organisers the following terms, conditions and charges will apply:

  • Before 20 January, a cancellation fee of R 2500 on ZAR entries and $250 on USD entries will apply.
  • Between 20 January and 10 March, a cancellation fee of R5000 on ZAR entries and $500 on USD entries will apply. Please note, the team will only be refunded after the event.
  • After 10 March no cancellations will be accepted unless agreed to by the organisers. The organisers will try their best to assist with the resale of your entry but it cannot be guaranteed. 

We highly recommend that riders take out private insurance to cover this possibility.

To avoid the cancellation penalties, a team can arrange for a new team to take their entry. Please refer to the rider changes section for more information. 

No refund will be payable if a rider’s entry is canceled by the race organisers due to ineligibility under the race rules (e.g. being found guilty of a doping offence).

If you wish to cancel your entry, please contact the rider team at registration@cape-epic.com 

If travel restrictions related to Covid-19 prevent riders from entering South Africa or from departing their respective countries to attend the race for which they have entered riders must notify us no later than 1 December in the year prior to the race for which they have registered. Please contact the rider team at registration@cape-epic.comT&C's apply. 

Optional Extras

If a team withdraws from the race, their optional extras can be refunded if there is a waiting list or replacement rider to take over the optional extra (e.g. confirmed hotel room). The organisers will try their best to assist with the resale of an available optional extra product but it cannot be guaranteed. Optional extra services purchased cannot be transferred to a future event. 

A 15% admin/cancellation fee applies to all optional extra refunds and transfers.

Event Changes & Cancellations

If the event, or any part thereof, is canceled, postponed, shortened, or modified in any way, or if any of the amenities, goods, or services in relation to the event are no longer provided, whether due to force majeure, legal restrictions, disputes, safety reasons, failure by service providers to perform, or any other reason or cause, the entry fees and all other fees paid will not be refundable.

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